Beta applications are open

Every project, underway.

Practice management for design practices that work in stages. The separate tools you juggle today, brought together in one platform, with the admin drafted for you.

ArchitectsInterior designersGraphic designersConsultants

Apply for the beta
Your process

Made for practices that work in stages.

Choose your discipline to see a typical process. Every stage carries its own fee, tasks, checklist and paperwork, and you can shape the stages to suit the way your practice works.

Stage 01

Stage

Checklist for this stage
    Stage output

    Your stages, your way.

    These are starting points. Rename, add, remove and reorder stages, set the fee for each, and write your own checklists. Underwai follows your process rather than asking you to change it.

    Example stages and fee splits. You set your own in Underwai.

    Admin support

    Less time on the paperwork.

    Site meeting minutes, reports, client updates and correspondence are drafted from the project's notes, recordings, stages and timesheets. You check them, sign them and send them. Nothing goes out without you.

    Bring your own AI

    Connect the AI platform your practice already uses, and change it any time. Your projects, documents and history stay where they are.

    Works with what you keep
    Email and calendarCloud file storageAccounting software
    Site meeting minutes · No. 07Example project · Draft for review
      One platform

      From the first enquiry to the final certificate.

      Most practices run on a handful of separate tools for projects, time, fees, email and files. Underwai brings them into one place. Turn on the parts you use and leave the rest off.

      Win the work

      • Enquiries and CRMEvery enquiry, client and contact, with a pipeline from first call to accepted proposal.
      • Consultations and client briefsAn online booking page and a brief questionnaire clients fill in themselves.
      • Fee proposalsWritten by stage, in your format, viewed and accepted online by the client.

      Plan and run

      • Projects and stagesEvery job on one board, at the stage it's at.
      • SchedulingTimeline, Gantt, month board and a cashflow forecast, with linked stages that move together.
      • Resource plannerWho's working on what, and when.
      • Tasks and checklistsAssigned to the people doing the work, with suggested tasks from your email.

      Time and money

      • TimesheetsLogged against the project and stage, on desktop or phone.
      • Fee burnFee used against work done, stage by stage.
      • InvoicingRaised by stage and synced to your accounting software.
      • ReportingPractice reports with a PDF export.

      Correspondence and documents

      • Inbox linked to projectsEmail files itself to the right job, with drafted replies when you want one.
      • Meeting minutesDrafted from your notes and meeting recordings.
      • Letters and reportsIssued as PDFs in your practice's format.
      • Inspiration boardsShared with clients by link.

      Tender and construction

      • Tender portalOne link per tenderer, RFIs answered once for everyone, and a receipt for every submission.
      • Variations and RFIsOne register per project, with approved totals at a glance.
      • Site reports and transmittalsSite reports, defect registers and drawing transmittals, from the office or on site.
      • Builder HubBuilders and consultants sign in once and raise RFIs on your projects.

      Run the practice

      • Team and accessRoles and permissions, so everyone sees what they need.
      • Progress claimsAssessed and tracked through construction.
      • MarketingSocial posts and newsletters drafted from your projects.
      • iPhone appTime, notes and site reports from your phone.
      Make it yours

      It looks like your own software.

      Your name, logo, colours, typeface and corners are set once in Settings, and carry through the platform, client portals, proposals, letters and emails. Try it on the workspace below.

      Sidebar
      Accent
      Background
      Typeface
      Corners

      Your logo stays in your browser. Nothing is uploaded.

      Showing example brands and pages. Change any setting to try your own.
      Workspace / My Workspace
      Search projects, contacts, files…⌘K
      Sam

      Good morning, Sam.

      TUESDAY 27 OCTOBER · Week 44

      ↻TIMESHEET →+ CREATE ⌄
      ACTIVE PROJECTS18+1 this month
      REMAINING FEES$642,300Across 18 projects
      HOURS THIS WEEK22.5Target 38.0 · Tue
      ACTIVE PROPOSALS2Sent or viewed
      My Tasks9 open
      View all+ New task
      All9Projects7Personal1Administration1
      Coordinate window schedule for tenderElm Grove House24 OctS
      Coordinate structural drawingsBay Street Apartments3 NovSJ
      Respond to council further information requestBay Street Apartments6 NovS
      Joinery selections meetingHarbour Office Fit-out10 NovJ
      Concept presentation to clientRiverside Pavilion14 NovS
      Update document templates[ADMINISTRATION]28 NovSJ
      Notepad
      ‹Tuesday 27 October 2026›Today
      1Start typing…
      2
      3
      4
      5
      6
      7
      Project HealthView all
      Healthy 12At risk 4Critical 2
      Upcoming Deadlines
      Town planning submissionBay Street Apartments · 6 Nov
      Tender documentation issuedElm Grove House · 20 Nov
      On the CalendarTODAY
      9:00 Site meetingElm Grove House
      14:00 Client presentationHarbour Office Fit-out
      Tasks Inbox3AI-CLASSIFIED
      Send revised joinery drawings to the builderSuggested from email · Harbour Office Fit-out
      Book the planning officer meetingSuggested from email · Bay Street Apartments

      Underwai's own pages, shown with example data.

      Beta applications are open

      Apply for the beta.

      Beta practices use Underwai on live projects and help shape what comes next. Tell us a little about your practice, or send a question.

      Discipline

      We read every message and reply by email.

      Questions

      Who is Underwai for?
      Design practices that work in stages: architects, interior designers, graphic designers and consultants. It suits a sole practitioner as well as a studio of 50.
      What does it replace?
      The separate tools most practices juggle for projects, timesheets, fees, scheduling, correspondence and files, brought together in one platform.
      Can we change the stages?
      Yes. Rename, add, remove and reorder stages, set the fee for each, and write your own checklists.
      Can it carry our branding?
      Yes. Your logo, colours and tagline carry through the platform, client portals, proposals, letters and emails.
      How much does it cost?
      Pricing will be set before general release. Beta terms are agreed with each practice.
      How does the AI work?
      Underwai connects to the AI platform your practice already uses. You can change the connection at any time.
      Can we bring our existing projects across?
      Yes. Existing projects can be imported from a spreadsheet.

      Built in practice.